Now that the event is an appointment, the Show As changes to Busy. Uncheck the All day event checkbox next to the Start time. A conference or a vacation is an example of an event. If you try to move the meeting on your calendar, Outlook will warn you that the organizer will not be notified of the change and the meeting on your calendar will be at the wrong time.Ĭhange an event to an appointment or a meetingĮvents are all-day items that, by default, appear as free time on your calendar. You cannot change the details of a meeting you were invited to by others. If you remove an attendee from one instance of a recurring meeting, that attendee will still be invited to the other instances of the recurring meeting.Ĭhange a meeting you were invited to by others For example, if you have a meeting that occurs every Friday and occurs on 4/5/19, 4/12/19, and 4/19/19, you can't change the 4/12/19 instance to 4/4/19 or 4/24/19 because it skips over another instance of the same appointment or meeting. You cannot change the date and time of a recurring item if doing so skips over an earlier or later instance of the item. Some limitations when editing one instance of a recurring item: When you're done, select Save & Close for appointments and events or Send Update for meetings. You can make changes to the appointment, event, or meeting details, recurrence patterns, and attendees. If you'd like to edit a single instance of a recurring item, select Just this one.
When you open a recurring appointment, meeting, or event, Outlook will ask you if you want to open just this one event or the entire series of events. Change a recurring appointment, meeting, or event you created If you're adding additional attendees to the meeting and making no other changes, you can choose whether to send the update to all attendees or just the added attendees.
When changing a meeting you've created, you must send an update in order to save the changes. When you're done, click Save & Close for an appointment or event or Send Update for a meeting you created. Open the appointment, event, or meeting from your calendar.Įdit the item details on the Appointment or Meeting tab. Updates to the meeting won't override a status for an existing meeting.Ĭhange a single appointment, meeting, or event you created However, if you later on make an to update to the invite, the changes to the status won't be made to the attendee's calendar. A new invite will default to the status set by the invitee. Everyone has control of their own status and can be changed at any time.
When you send an invite in Outlook or OWA, you can choose the status to show for the meeting, such as Busy, Away, etc. You can't change the details for meetings or events other people have invited you to.
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